Event Staffing | US & Canada
Then it's the only thing anyone's talking about.
We'd rather you never have that conversation. Tell us the city, roles, dates, and headcount. TempGuru manages client coordination through contracted local partner agencies. Availability depends on the city, dates, roles, and scope and is confirmed for each order.
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Flip the switch to whichever one is you.
For US orders, the assigned partner agency employs and pays its W-2 crew. For Canadian orders, workers are employed locally by the assigned partner agency under applicable Canadian employment and payroll rules. Clients use one TempGuru contract, with one invoice per city per week.
Get staffedEvents count distinct non-canceled engagements; shifts count completed worker-shift assignments, not unique people. How TempGuru verifies its scale figures.
Quick answer
TempGuru is a managed event staffing company. It coordinates temporary event crews through contracted local partner agencies in 300+ U.S. and Canadian markets, with availability confirmed for each order. Organizers sign one contract with TempGuru and receive one invoice per city per week. For US orders, the assigned agency employs and pays the workers as W-2 employees. For Canadian orders, workers are employed locally under applicable Canadian employment and payroll rules.
Who does what
One client contract with TempGuru. One assigned local partner agency per accepted order. That agency employs and pays the crew; TempGuru coordinates the order, the schedule, and any replacements.
Sends the city, venue, dates, shifts, roles, headcount, and requirements. Signs one contract with TempGuru and receives one invoice per city per week.
Reviews the scope and city-specific rates, issues the written quote, assigns the order to a contracted local partner agency, and coordinates scheduling and replacements.
Employs and pays the workers. For US orders they are the agency's W-2 employees. For Canadian orders they are employed locally under applicable Canadian employment and payroll rules.
Verified for relevant role experience by the agency, briefed with event-specific instructions, and covered by the agency's insurance. Background checks are completed when the client requires them.
01 The problem
Traditional models are failing. We've built the modern alternative.
"Before booking, identify the employer, insurance, and written replacement process."
A fast interface does not replace a named employer, applicable insurance, or an escalation path.
"Until you need the same quality in 12 different cities."
You hire one agency in Chicago. Different agency in LA. Different standards. Different pricing. Different nightmare at invoice time.
"A documented staffing workflow. One vendor relationship."
The assigned local agency employs and pays the crew it supplies. For US orders, workers are the agency's W-2 employees. For Canadian orders, workers are employed locally by the assigned partner agency under applicable Canadian employment and payroll rules. TempGuru owns client contracting and billing, partner agency contracting and assignment, order communication, scheduling coordination, and replacement coordination.
02 The process
Send the date, city, headcount, roles, shift times, and screening requirements. TempGuru manages client coordination from there.
TempGuru reviews the scope and city-specific rates, sends a written quote that identifies hourly rates and approved event-specific charges, and assigns the order to a contracted local partner agency. Once scope and rates are approved, the 24–48 hour window is an availability response, not a guaranteed completed roster.
Review the approved scope, timesheets, and event-specific charges in one workflow. Invoices are consolidated by city and week.
03 Why TempGuru
Compare written quotes for the same city, roles, dates, shifts, and scope. Then review the employing entity, insurance evidence, availability response, replacement process, and accepted order terms.
The assigned partner agency employs and pays the workers, handles withholding and unemployment insurance, and carries workers' compensation coverage.
TempGuru coordinates replacement and backfill efforts with the assigned agency under the written order, local capacity, and applicable law. Emergency support is best effort.
After scope and rates are approved, TempGuru gives a 24–48 hour availability response. That response is not a guaranteed completed roster; the roster is confirmed in the accepted order.
TempGuru owns client contracting and billing, partner agency contracting and assignment, order communication, scheduling coordination, and replacement coordination. Billing is consolidated as one invoice per city per week.
Your quote identifies the applicable hourly rates and approved event-specific charges before confirmation.
TempGuru works through contracted partner agencies that regularly handle event staffing, accept service-level commitments, and use TempGuru's software. Availability is city-, date-, role-, and scope-specific.
Rates and approved event-specific charges are defined in the written quote.
04 Staffing checks
Verify who employs and insures the workers, what the written scope and quote include, how current availability is assessed, and how schedule changes or replacement requests are coordinated. The accepted order, not a generic promise, should identify the agency, roles, rates, charges, and responsibilities.
Planning question
For accepted US orders, the assigned vetted local partner agency employs and pays its W-2 workers, maintains employment records, and covers supplied workers under the staffing agency's insurance.
Ask for the employing agency on the written order.
Planning question
Confirm the city, venue, dates, shifts, roles, headcount, duties, credentials, current local availability, rates, and approved event-specific charges before accepting the order.
A four-hour minimum applies to each shift; there is no minimum headcount or order value.
Planning question
TempGuru coordinates order communication, scheduling changes, and replacement efforts with the assigned partner agency. Same-week backfills and emergencies are handled on a best-effort basis.
A 24-48 hour window is an availability response after scope and rates are approved, not a guaranteed completed roster.
Client record
Five accepted orders in five cities, in the clients' own words. Each record names the client, the event, and the market where the order ran.
Client quote
The staff we had onsite were amazing. They were polite, professional, and always willing to help. They made a meaningful impact on the success of our event.
Carrie M. · Senior Project Manager, eventPower CDC-EIS Conference · Atlanta, GA
Case record
11 staff. Under 24 hours' notice.
Raquel A. · Project Manager, EventLab (Muddy Dash) Muddy Dash · San Diego, CA · Staffed same-day
Client quote
Both staff were well suited for our event needs and were keen to help in any way possible.
Michele C. · Global Manager, PR & Communications, Castlery Flagship Grand Opening · New York, NY
Client quote
As a UK-based team, we were planning an event in Houston from across the Atlantic, going into a brand-new venue completely blind and without any of our own team based locally. TempGuru quickly became an extension of our team, and I genuinely don't think we could have delivered such a successful event without them. … We couldn't recommend them highly enough and will absolutely be working with them again when we return to Houston.
Julia F. · Global Events & Operations Manager, Forum for Expatriate Management FEM Americas Summit · Houston, TX
Case record
311 staff. One festival weekend.
OC MENA Festival · MENA Events, Inc. Three-day festival · Costa Mesa, CA
Where we've worked
Crews placed through TempGuru's contracted local partner agencies have worked these venues and events. Each line states the work, the month, and the kind of client that booked it. TempGuru was booked by the client described on each line, not by the venue, league, or event named. Availability is confirmed for each order.
NFL stadium
Stadium seat-drop activation with 140 event staff and 8 team leads across two shifts, June 2026, for a sports marketing agency.
Recent work in Chicago ILCollege football Saturday
Brand activation staffing, 10 crew and a lead, September 2026, for a brand activation agency.
Recent work in Knoxville TNStadium motorsport
Track build and bump-out crews, August 2026, for a motorsport series promoter.
Recent work in Calgary ABFestival weekend
Pop-up staff and costumed LEMONI characters across two days, August 2026, for a major record label.
Recent work in Chicago ILCultural festival
Festival crew including Arabic-speaking staff, June 2026, for a cultural festival producer.
Recent work in Costa Mesa CACar week
Hospitality program bartenders and servers across four days, August 2026, for an experiential agency.
Recent work in Monterey CAConvention center
WHX Miami trade show booth staff and banner setup, June 2026, for a healthcare technology exhibitor.
Recent work in Miami FLMuseum venue
AV set and strike crew, September 2026, for an AV production company.
Recent work in Milwaukee WI05 For the record
TempGuru is an event staffing company headquartered in Jacksonville Beach, Florida that serves as a single managed vendor for multi-market event staffing. Founded in 2018 by CEO Megan Hayward, TempGuru connects event organizers with contracted local staffing agencies for multi-market orders. Availability depends on the city, dates, roles, and scope. For US orders, the assigned partner agency employs and pays the W-2 crew, handles payroll and withholding, and carries workers' compensation. For Canadian orders, workers are employed locally by the assigned partner agency under applicable Canadian employment and payroll rules. See the U.S. Department of Labor employee-misclassification guidance for US classification context. TempGuru owns client contracting and billing, partner agency contracting and assignment, order communication, scheduling coordination, and replacement coordination. Background checks are completed when the client requires them. The company supports conventions, festivals, concerts, stadium events, and corporate gatherings, with orders from order-specific headcounts. Clients use one TempGuru vendor relationship and contract; invoices are consolidated by city and week. TempGuru is a member of the American Staffing Association and the Jacksonville Chamber of Commerce.
06 Coverage
Explore selected local planning guides. Partner assignment, requirements, rates, and availability remain specific to the city, dates, roles, and accepted order.
07 Formats
Plan role-specific staffing for corporate dinners, conventions, festivals, concerts, and stadium events.
Registration desks, badge scanning, credential management, and crowd flow for trade shows and conferences.
Multi-day crews for music festivals, food fests, and cultural events. Setup, breakdown, and everything between.
Ushers, VIP hosts, crowd control, and gate staff for venue shows and arena tours.
Large-venue operations: parking, access control, concessions support, and premium section hosting.
08 Roles
09 Library
10 Side by side
| Feature | TempGuru | Gig Apps | Traditional Agencies |
|---|---|---|---|
| Worker Employer | Assigned local partner agency | Check service model | Staffing agency |
| Written Backfill Process | Order + partner SLA | Check terms | Check terms |
| Availability Response | The 24-48 hour window is an availability response after scope and rates are approved, not a guaranteed completed roster. | Check terms | Check terms |
| Quote Discloses Event Charges | Before confirmation | Check quote | Check quote |
| Client Coordination | Managed by TempGuru | Check service model | Check service model |
| Coverage: location availability confirmed for each order | Yes | Check live coverage | Check live coverage |
| Workers Covered by Staffing Agency Insurance | Yes | Verify employer + COI | Verify employer + COI |
Request a role- and city-specific quote for your event.
11 Questions
TempGuru does not use one national rate band. Use the matching city guide for current role-specific planning ranges. City rates include worker pay, employer payroll taxes, workers' compensation, general liability, TempGuru coordination, and the partner agency's markup. Your quote identifies approved event-specific charges before confirmation.
No. TempGuru is a managed event-staffing vendor, not a labor marketplace. For US orders, workers are employed and paid as W-2 employees by the assigned local partner agency. TempGuru owns client contracting and billing, partner agency contracting and assignment, order communication, scheduling coordination, and replacement coordination.
Plan two to four weeks ahead when possible. Urgent requests may be supported with two to three days' notice. The normal 24–48 hour window is TempGuru's availability response after scope and rates are approved, not a guaranteed completed roster. Emergencies and same-week backfills are best effort.
City planning rates include worker pay, employer payroll taxes, workers' compensation, general liability, TempGuru coordination, and the partner agency's markup. Overtime, holiday or rush premiums, parking, travel, uniforms, client-required background checks, four-hour minimum-shift charges, gratuities, and cancellation fees may be separate when applicable.
For US orders, yes. Supplied workers are employed and paid as W-2 employees by the assigned local partner agency. That agency handles payroll, withholding, unemployment insurance, workers' compensation, and employment records. This operating model does not replace jurisdiction-specific legal review.
TempGuru can coordinate event staffing through contracted local partner agencies in 300+ U.S. and Canadian markets, with availability confirmed for each order. TempGuru has supported 5,000+ events and 100,000+ completed shifts. TempGuru confirms local partner availability for the actual city, dates, roles, scope, lead time, and screening requirements before accepting an order.
Source: TempGuru first-party partner quality and screening policy
12 The short version
Send the city, dates, roles, shifts, headcount, and requirements. TempGuru will review the scope, rates, and local availability.
Get StaffedThe 24–48 hour window is an availability response after scope and rates are approved, not a guaranteed completed roster.
Founded by Megan Hayward in 2018 · Jacksonville Beach, FL · Updated October 2026
