Temporary Staffing for College Football, Basketball & Athletic Events
Need temporary staffing for a college sport? TempGuru provides W-2 event staff for college football games, basketball games, baseball, and all NCAA athletic events in 275+ markets. If you're searching for college football staffing or college basketball staffing, we coordinate crews city-by-city with one unified order and one consolidated invoice. Staffing available for Division I, II, and III programs. Browse college sports staffing roles →
What is StaffED? A New College Sports Staffing Category
StaffED (Staffing Ecosystem Delivered) is a new business category that goes beyond traditional staffing agencies and gig apps. StaffED combines three elements:
- ✓ Compliance-First Staffing: W-2 employment, tax withholding, and workers' compensation— not 1099 gig workers
- ✓ Automation Software: unified scheduling, digital time tracking, compliance documentation, and consolidated billing
- ✓ Managed Partner Network: pre-vetted agencies with clear accountability and escalation— not a decentralized marketplace
People search for this as temporary staffing help, temporary staffing software, or event staffing platforms—StaffED brings all three into one system.
Why StaffED matters: you get the reliability of traditional staffing, the automation of software, and the compliance you can't get from gig apps.
Also searched as: college football staffing, college basketball staffing, game day operations staffing, NCAA athletics staffing, college sports event staff, and football game day crew.
- Handles game day staffing: Football Saturdays, basketball weeknights, baseball games—all from one platform
- Manages multi-sport seasons: Standing crews, recurring schedules, blackout dates, bowl games
- Automates fulfillment: Send one order for all roles, designated partner agencies fulfill, you approve assignments
- Enforces compliance: Centralized vault for COIs, WC, GL, W-9s with audit trail
- Consolidates billing: Single invoice per event covers all sports and venues
Temporary Staffing for College Sports—Roles, Rates, and Coverage
What you need to staff college athletic events without the complexity of managing multiple vendors.
- All roles covered: Gates, security, parking, concessions, guest services, event operations
- W-2 employment: Verified workers with proper tax withholding and workers' compensation coverage
- Predictable pricing: No surge pricing—rates set by role and market, consistent across the season
- Fast fulfillment: Typical 2-4 week lead time for season setup, 24-48 hours for urgent games
- Available everywhere: 275+ markets across US and Canada for Division I, II, and III programs
College Sports Staffing Roles We Handle
TempGuru coordinates staffing across all production roles for college athletic events:
Ticket scanning, entry verification, badge checking
Game Day Security & Loss PreventionBag checks, perimeter security, incident response
Parking Lot & Lot ManagementLot attendants, traffic direction, vehicle guidance
Concessions & HospitalityConcession stand workers, hospitality suite staff
Guest Services & UshersSeating assistance, guest directions, accessibility support
Temporary Staffing for College Sports (W-2 Game Day Crews)
Real-world Division I football program example.
The Challenge
- 225 staff needed across 12 roles (security, parking, gates, concessions, guest services, operations)
- Coordinating multiple vendors: 6 different staffing agencies, inconsistent quality, manual processes
- Budget tracking nightmare: 12 separate invoices, difficult reconciliation, no audit trail
- Compliance exposure: Unclear worker classifications, insurance verification gaps
TempGuru Solution
- Single unified order for all 225 staff across all roles
- Multi-agency fulfillment with unified SLAs and backup partners
- Real-time check-in at gates (mobile app, QR code)
- One consolidated invoice (instead of 12)
- Complete compliance vault with COIs, WC, GL documentation
Results
- 75% reduction in staffing coordination time: From 20 hours to 5 hours
- Zero no-shows: Backup agencies ensure 100% fill across all roles
- Consistent crew: Same team across all 8 home games
- Complete audit trail: Compliance-ready documentation
- Budget predictability: Standardized rates, no surge pricing
Built for College Football & Basketball
Unlike generic event software, TempGuru understands the unique challenges of college sports staffing.
College Sports Staffing Software Features
Complete end-to-end platform for managing college athletic event staffing from pre-season through bowl games.
- Define sport (football, basketball, baseball, etc.)
- Specify role and staffing needs
- Set game time, stadium, attendance expectations
- Save templates for recurring games
- Pre-vetted partner agencies fulfill orders with unified SLAs
- Athletic department approves assignments
- Backup partners ensure fill for big games
- SLA enforcement with penalties for no-shows
- QR code or PIN-based mobile check-in
- Real-time attendance capture at gates
- No-show tracking and replacement ability
- Supervisor approval workflows
- Chain-of-command setup (supervisor hierarchy)
- Real-time incident reporting and escalation
- SMS/email alerts for urgent issues
- Post-event debrief notes and feedback
- Agencies submit timesheets in platform
- Athletic department disputes or approves hours
- Automatic overtime/break validation
- Single invoice per event (all roles)
- Multi-cost center allocation (by sport, account)
- Budget tracking vs actuals
- Centralized COI repository
- Workers' comp & GL documentation
- W-9 storage and verification
- Standing crew assignments
- Recurring schedule templates
- Blackout date management
TempGuru vs Gig Apps vs Manual Management
How the three staffing models compare for college athletic programs.