Need Temporary Staffing for a Convention?
If you need temporary staffing for a convention, TempGuru can confirm W-2 convention crews in 24–48 hours. We connect you with compliant temporary staffing (5-300+ workers) for conventions, trade shows, and multi-day expos through verified local staffing partners in 275+ markets.
TempGuru provides convention staffing for registration, exhibitor services, load-in/load-out, and show operations—delivered through verified W-2 agencies.
Registration, setup, operations, crowd management, hospitality, expo hall support—tell us your city, dates, and headcount.
- W-2 compliant workers — Full legal compliance through verified agencies, no 1099 contractor risk
- One invoice, not 10 — Consolidated billing across agencies to simplify reconciliation
- Fast response — Coverage typically confirmed within 24–48 hours during business hours
What is StaffED? A New Convention Staffing Category
StaffED (Staffing Ecosystem Delivered) is a new business category that goes beyond traditional staffing agencies and gig apps. StaffED combines three elements:
- ✓ Compliance-First Staffing: W-2 employment, tax withholding, and workers' compensation— not 1099 gig workers
- ✓ Automation Software: unified scheduling, digital time tracking, compliance documentation, and consolidated billing
- ✓ Managed Partner Network: pre-vetted agencies with clear accountability and escalation— not a decentralized marketplace
People search for this as temporary staffing help, temporary staffing software, or event staffing platforms—StaffED brings all three into one system.
Why StaffED matters: you get the reliability of traditional staffing, the automation of software, and the compliance you can't get from gig apps.
- The Challenge: Conventions need 100s of workers across multiple days with strict compliance requirements and complex scheduling
- The Problem: Traditional agencies are slow, gig apps misclassify workers, freelancers flake. You're left scrambling.
- The Solution: TempGuru connects you to verified W-2 staffing partners in your market—temporary convention staffing with compliance baked in. One invoice. Professional accountability.
- The Impact: Zero worker misclassification risk, one consolidated invoice, reliable staffing, faster coverage confirmation
How Convention Staffing Works
Three steps from request to confirmed staffing through verified local agencies. TempGuru is a faster, compliance-first alternative to a single local convention staffing agency—without relying on 1099 gig marketplaces.
Why Choose TempGuru Over Alternatives?
TempGuru is a managed staffing platform connecting you with verified W-2 agencies—not a traditional agency, not a gig app.
❌ Traditional Staffing Agency
- Slow fulfillment (5-7 days)
- One agency = limited market coverage
- Multiple invoices = manual reconciliation
- No visibility into worker quality
- High markups (60-80%)
- Limited backup options
✓ TempGuru (Managed Staffing)
- Fast fulfillment (24-48 hours)
- 275+ markets = reliable access
- One consolidated invoice = zero disputes
- Pre-vetted agencies only
- Competitive, transparent pricing
- Backup agencies available when needed
❌ Gig App (Independent Contractors)
- Worker misclassification risk (1099)
- Unreliable attendance and commitment
- Quality varies significantly
- Limited employer protections (compliance varies by provider)
- No professional accountability
- Limited escalation options
✓ TempGuru (W-2 Compliant)
- All W-2 employed = zero misclassification
- Professional, committed workers
- Consistent quality standards
- Full compliance documentation included (I-9, withholding, workers' comp)
- Contracted coverage commitments with escalation
- Professional staffing culture
Our Booking Process
From request to confirmed staffing in hours, not days.
You submit staffing request (workers, roles, dates, location)
TempGuru reviews, matches to agencies in your market
Agencies confirm coverage and staffing plan
Workers show up, clock in, work, get paid—you get one invoice
Convention Roles We Staff
Any role, any size, any market. Here are common convention positions:
Typical Convention Staffing: Roles & Headcount Ranges
These ranges reflect what we typically staff for mid-to-large conventions (500–5,000+ attendees). Your actual headcount depends on venue size, event duration, and complexity. Request a custom staffing plan →
| Role | Typical Range | When You Need Them |
|---|---|---|
| Registration & Badge Pickup | 10–60 workers | Day 1 heavy, scales with attendee count |
| Expo Hall & Exhibitor Support | 10–40 workers | All show days, plus setup/teardown |
| Load-In / Load-Out Crew | 10–80 workers | Pre-show + post-show, often overnight shifts |
| Wayfinding & Crowd Flow | 8–30 workers | All open hours, heavier during keynotes/sessions |
| Runners & Operations Support | 5–15 workers | All days, coordinating between departments |
| Hospitality & VIP Services | 5–20 workers | VIP events, speaker lounges, sponsor hospitality |
| Entrance & Crowd Management | 6–25 workers | All entry points, peak arrival/departure windows |
| On-Site Supervisors | 2–10 workers | All days, 1 per 15–25 staff recommended |
Ranges based on typical conventions with 500–5,000+ attendees. For detailed staffing ratios and planning timelines, see our Convention Staffing Checklist.
Convention & Trade Show Staffing (Expo Hall + General Operations)
Whether you're running a 50-booth trade show or a 2,000-attendee convention with an expo hall, TempGuru staffs both sides: the show floor and everything around it. We support expos and trade shows with expo staffing for registration, exhibitor services, and show-floor flow—all with W-2 compliance. We handle the operational roles that brand ambassador agencies don't.
Not brand ambassadors or booth models. TempGuru focuses on the operational backbone of conventions and trade shows—the workers who make the event run. If you need promo staff for your booth, we can recommend partners. If you need the 40 people running registration, managing expo hall flow, and tearing down at midnight, that's us.
Convention Staffing in Your City
TempGuru supports conventions in 275+ U.S. and Canada markets through verified local agencies. Tell us your venue city and dates—we'll confirm the staffing plan and local compliance requirements.
Get convention staffing in your city:
Don't see your city? We cover 275+ markets. Browse all city guides → or tell us your venue and we'll confirm local coverage.
Frequently Asked Questions
- W-2 compliant workers — Zero misclassification risk, full documentation
- One consolidated invoice — Zero billing disputes, simple accounting
- Fast coverage confirmation — Typically 24–48 hours in 275+ markets through local agencies