Stadium Event Staffing Software
Stadium Event Staffing Software for Professional Venues
Enterprise software for managing 5-800+ workers across 40-80+ annual events. Order creation, multi-agency fulfillment, standing crew management, real-time compliance, supervisor hierarchy, consolidated billing. W-2 workers. 275+ markets.
Need temporary staff for a stadium event? TempGuru helps you source and manage W-2 crews through verified local agencies—then runs assignments, check-in, timesheets, compliance, and consolidated invoicing in one platform.
How it works: Tell us the date, venue, roles, and headcount → we line up agencies → you approve crews → we run event day.
What is StaffED? A New Stadium Staffing Category
StaffED (Staffing Ecosystem Delivered) is a new business category that goes beyond traditional staffing agencies and gig apps. StaffED combines three elements:
- ✓ Compliance-First Staffing: W-2 employment, tax withholding, and workers' compensation— not 1099 gig workers
- ✓ Automation Software: unified scheduling, digital time tracking, compliance documentation, and consolidated billing
- ✓ Managed Partner Network: pre-vetted agencies with clear accountability and escalation— not a decentralized marketplace
People search for this as temporary staffing help, temporary staffing software, or event staffing platforms—StaffED brings all three into one system.
Why StaffED matters: you get the reliability of traditional staffing, the automation of software, and the compliance you can't get from gig apps.
275+
Markets
5-800+
Workers per Event
40-80+
Events/Year
What This Software Does
- Sources crews: Access verified W-2 agencies across 275+ markets
- Manages scale: Coordinate 500-800+ workers across 8-12 roles
- Tracks attendance: Mobile check-in, real-time visibility, no-show alerts
- Enforces compliance: Centralized vault with audit trail (prove it in minutes)
- Simplifies billing: One invoice replaces 8-12 separate agency bills
How It Works (5 Steps)
From event planning to event conclusion, TempGuru handles staffing coordination.
1
Share Event Details
Tell us the date, time, venue, roles, headcount, and credential requirements. We load it into the system.
2
We Route to Verified Agencies
Your order goes to pre-vetted local agencies across 275+ markets. Multiple agencies can bid on the same roles.
3
You Approve Assignments + Backup Bench
Review proposed crews, approve assignments, and designate backup workers. No one starts work until you say so.
4
Event-Day Check-In + Supervisor Escalation
Workers check in via mobile app. Supervisors see real-time attendance, can flag issues, escalate bottlenecks, deploy backup crew.
5
Timesheets + One Invoice + Compliance Export
Agencies submit timesheets. You approve hours. One consolidated invoice. Export compliance proof (insurance, background checks) in seconds.
Roles We Staff
Whether it's a game, concert, or special event, we staff all stadium positions.
Guest Services / Ushers
Ticketing / Scanning
Parking / Traffic / Lot Attendants
Concessions / Suites / VIP
Stagehands / Ops / Conversion
Credentialing / Back-of-House
Security / Loss Prevention
Supervisors / Zone Leads
Event Operations / Setup Crews
Platform is role-agnostic. Tell us what you need. We source it.
Stadium Staffing Options (And Why Some Fall Short)
Three approaches compete for stadium staffing. Each has tradeoffs at scale.
❌ Traditional Staffing Agencies (Multiple Contracts)
Challenges at Stadium Scale:
- 8-12 separate invoices per event (billing fragmentation)
- No unified scheduling platform (manual coordination)
- Limited real-time visibility into assignment status
- Manual insurance tracking (audit preparation is time-consuming)
- Standing crews scattered across vendors (service inconsistency)
- No formal escalation protocol (incident response delays)
⚠️ Gig Marketplaces
Common Challenges for Stadiums:
- 1099 worker classification: Creates liability for venues (misclassification risk during audits)
- Higher no-show risk: Workers can cancel shifts close to event time
- Pricing fluctuates: Can spike sharply during peak demand (playoff games, concerts)
- Standing crew management difficult: Workers prioritize higher-paying shifts, not recurring relationships
- Compliance documentation gaps: Limited centralized proof of insurance and background checks
- Limited accountability: Less oversight of worker conduct on venue property
✓ Centralized Event Staffing Platform (TempGuru)
Why This Works for Professional Stadiums:
- Single platform for all 500-800+ workers (one dashboard control)
- Multi-agency fulfillment (automatic load-balancing across vendors)
- Real-time assignment visibility (know status before event starts)
- Compliance vault (proof of insurance ready for audits)
- Standing crew management across season (service consistency)
- Supervisor hierarchy + escalation (incident resolution in minutes)
- One invoice per event (accounting efficiency)
- W-2 employment (no misclassification liability)
- Standardized pricing (budget certainty)
- Complete audit trail (liability protection)
What You'll Have by Event Day
A complete staffing plan with: approved roster of W-2 workers, backup crew pool, verified insurance documentation (COIs, workers' comp, GL), supervisor hierarchy for incident escalation, mobile check-in flow, timesheet process, and consolidated billing setup. All coordinated across verified agencies in your market.
Core Features
Order Management
- • Multi-role order creation
- • Recurring event templates
- • Real-time status tracking
Attendance & Compliance
- • Mobile check-in
- • Compliance vault
- • Audit trail
Supervision & Escalation
- • Supervisor dashboard
- • Incident escalation
- • SMS/email alerts
Billing & Reporting
- • One invoice per event
- • Cost allocation
- • Data exports
Frequently Asked Questions
You provide event details (date, venue, roles, headcount, credential requirements). We route the order to verified agencies in your market. You approve the crew. On event day, we handle check-in, real-time attendance, supervisor escalation, timesheets, and consolidated invoicing. You get one invoice covering all roles and agencies.
We staff guest services, ushers, ticketing, scanning, parking, traffic control, lot attendants, concessions, suites, VIP service, stagehands, operations, conversion crews, credentialing, back-of-house support, security, supervisors, and zone leads. Platform is role-agnostic. Tell us what you need.
All workers are W-2 employees employed by verified staffing agencies. This ensures employer accountability, proper insurance coverage, clear worker protections, and eliminates misclassification liability for your venue.
Rates vary by role and market. Typical ranges: Guest Services/Ushers $25-$35/hr, Parking $25-$35/hr, Ticketing $30-$40/hr, Concessions $28-$40/hr, Security $40-$60/hr, Operations/Supervisors $45-$65/hr. All rates include W-2 employment, workers' comp, liability insurance, payroll taxes, and background checks. No surge pricing.
Gig apps (Instawork, Qwick) use 1099 contractors and optimize for one-off shifts. They can experience higher no-show rates, pricing volatility, and limited compliance documentation. TempGuru uses W-2 employment, supports standing crews across recurring events, maintains centralized compliance vaults, and provides standardized pricing with no surge rates.
Standard implementation is 4 weeks: discovery (event calendar, roles, compliance), setup (templates, standing crews, supervisor hierarchy), and pilot + go-live. Most stadiums launch before their next major event.
Yes. Our compliance vault stores all COIs, workers' comp, general liability, W-9s, and background check records with audit trails. When your venue faces a compliance audit, you can export proof for any event in minutes. No scrambling for documents.
Need Staffing Help for Your Stadium Event?
We source and manage W-2 crews through verified agencies in 275+ markets.
Call (904) 206-8953
Ready to Simplify Stadium Staffing?
Get a staffing plan from our team. Tell us your needs.
Get a Staffing Plan