Event Staffing for Every Event Type
Different events have different staffing demands. A 3-day convention with 300 workers across registration, expo hall, and load-in is not the same as a single-night concert with 40 gate staff. TempGuru provides W-2 compliant staffing through verified local agencies—customized by event type, scale, and market.
Conventions, concerts, stadiums, arenas, festivals, conferences, touring productions, motorsports, college sports, and sporting events—staffed through one platform across 275+ markets.
- 10 event categories — Purpose-built staffing plans for each event format
- W-2 compliant workers — Every worker employed through verified local agencies
- 275+ markets — Same platform, same compliance, coast to coast
- 5 to 300+ workers — From intimate conferences to mega-events
- Every format has different demands. A convention needs registration and expo hall teams across multiple days. A concert needs gate staff and load crews for a single night. A touring production repeats those demands across 20 cities.
- Roles, headcounts, and timelines vary. Stadium events scale to 200+ workers with weeks of lead time. A corporate conference might need 15 workers with 48-hour confirmation.
- Compliance requirements differ by venue and event type. Union rules at convention centers, credentialing at arenas, overnight labor laws for festival load-outs—TempGuru's agency partners handle all of it.
- One platform covers all of them. TempGuru matches you with W-2 agencies in your market regardless of event type. Same compliance. Same billing. Same platform.
All Event Types We Staff
Select your event type for detailed role breakdowns, typical headcount ranges, and how TempGuru staffs that format through verified W-2 agencies.
Event Staffing Matrix: Roles by Event Type
Not every event needs every role. This matrix shows which staffing roles are typically required for each event format—so you can plan headcount before you request a quote. For a detailed headcount estimate, use our headcount calculator.
| Role | Convention | Conference | Concert | Festival | Stadium | Arena | Touring | College | Motorsport |
|---|---|---|---|---|---|---|---|---|---|
| Registration | ● | ● | ○ | ○ | ○ | ○ | ○ | ○ | ○ |
| Gate Staff | ○ | ○ | ● | ● | ● | ● | ● | ● | ● |
| Ushers | ○ | ○ | ● | ○ | ● | ● | ● | ● | ○ |
| Crowd Control | ● | ○ | ● | ● | ● | ● | ● | ● | ● |
| Load-In / Load-Out | ● | ○ | ● | ● | ○ | ● | ● | ○ | ○ |
| Setup / Breakdown | ● | ● | ● | ● | ● | ● | ● | ● | ● |
| Parking | ○ | ○ | ● | ● | ● | ● | ○ | ● | ● |
| Concessions | ○ | ○ | ● | ● | ● | ● | ○ | ● | ● |
| Hospitality / VIP | ● | ● | ● | ● | ● | ● | ○ | ○ | ● |
| Guest Services | ● | ● | ● | ● | ● | ● | ○ | ● | ● |
| Booth Monitors | ● | ● | ○ | ○ | ○ | ○ | ○ | ○ | ○ |
| Brand Ambassadors | ● | ● | ○ | ● | ● | ● | ● | ○ | ● |
| Merchandise | ○ | ○ | ● | ● | ● | ● | ● | ● | ● |
| Ops Support | ● | ● | ● | ● | ● | ● | ● | ● | ● |
| Cleanup Crew | ● | ○ | ● | ● | ● | ● | ● | ● | ● |
| Line Management | ● | ○ | ● | ● | ● | ● | ● | ● | ● |
| General Labor | ● | ● | ● | ● | ● | ● | ● | ● | ● |
● = Core role for this event type ○ = Sometimes needed depending on scale and venue
How TempGuru Staffs Any Event Type
The process is the same regardless of event format. You tell us what you need—we match you to verified W-2 agencies in your market.
For a complete breakdown of how TempGuru's platform works, see our platform overview. For multi-city events, see multi-city staffing. For enterprise programs with 50+ events per year, see enterprise staffing.
Not Sure Which Event Type You Need?
Some events overlap categories. Here's how to think about it—or just tell us your event and we'll route you to the right staffing plan.
Convention vs. Conference: Conventions typically have expo halls, exhibitor services, and large-scale registration (100+ workers). Conferences are smaller, focused on sessions and networking, often at hotels (10–80 workers). If your event has an expo floor, start with convention staffing. If it's session-driven, start with conference staffing.
Stadium vs. Arena: Stadiums are open-air with 30,000–80,000+ capacity (NFL, MLB, MLS). Arenas are enclosed with 5,000–20,000 capacity (NBA, NHL, concerts). Role mix is similar but scale and logistics differ. Check stadium staffing or arena staffing.
Concert vs. Touring: A single concert is one event in one city. A tour repeats the same staffing needs across 10–50+ cities. If you need staffing in multiple markets for the same show, touring staffing gives you one platform across all stops. For a single show, see concert staffing.
Festival vs. Concert: Festivals are multi-day, multi-stage, outdoor events with larger footprints and more complex logistics (camping, multiple entry points, extended hours). Concerts are typically single-venue, single-night events. See festival staffing vs. concert staffing.
Sporting Event vs. College Sports: Both involve game-day operations, but college sports have unique compliance considerations—campus credentialing, academic calendar scheduling, and often tighter budgets. See sporting events or college sports.
Still not sure? Tell us about your event → We'll recommend the right staffing plan based on your venue, format, and scale.
All Staffing Roles
TempGuru staffs 17 event roles through verified W-2 agencies. Each role page includes job descriptions, typical rates, and which event types use that position.
Why TempGuru for Any Event Type
❌ Piecing It Together Yourself
- Different agencies for each event type and city
- Inconsistent pricing, quality, and compliance
- Multiple invoices and manual reconciliation
- No unified time tracking across events
- Risk of 1099 misclassification with gig apps
- Starting from scratch in every new market
✓ TempGuru (One Platform)
- One platform for all event types across 275+ markets
- Standardized pricing, vetting, and W-2 compliance
- Consolidated billing regardless of event format
- Digital time tracking for every event type
- 100% W-2 workers through verified agencies
- Pre-built agency relationships in every market
For a deeper look at how TempGuru compares to gig apps, see our gig app comparison. For W-2 vs. 1099 classification details, see our compliance guide.
Frequently Asked Questions
- 10 event categories — One platform for every event format
- W-2 compliant workers — Zero misclassification risk, full documentation
- 275+ markets — Coast-to-coast coverage through verified agencies