StaffED — W-2 Event Staffing Without VMS Complexity or Gig App Risk
StaffED is W-2 event staffing for conventions, arenas, stadiums, and hospitality—delivered through TempGuru with named supervisors, escalation, and consolidated billing.
StaffED (Staffing Ecosystem Delivered) is a new business category that reinvents how organizations find, manage, and pay event staff. It bridges the gap between traditional staffing agencies, modern software platforms, and gig economy apps—combining the legal protections of W-2 employment with the operational efficiency and transparency you expect from modern technology. Every event is supported by a dedicated event coordinator managing all staffing needs.
Built for Event & Hospitality Decision-Makers
Need reliable staffing across multiple events with one vendor relationship.
Manage recurring events with consistent staffing quality and accountability.
Coordinate staffing for complex multi-city tours and activations.
Reduce vendor complexity and consolidate staffing spend into one platform.
One invoice, clear audit trail, and no misclassification exposure.
Alternative to VMS
- No RFPs or bidding
- One workflow, one invoice
- Start with one event
- Works alongside your vendors
StaffED is staffing fulfillment + software—no vendor procurement workflows. Just order, confirm, and staff.
Alternative to Gig Apps
- W-2 employment (not 1099)
- Named supervisors & SLAs
- Escalation + backup agencies
- Contractual accountability
StaffED is Built on Three Core Pillars
Compliance-First Staffing
W-2 employment, tax withholding, and workers' compensation—not 1099 gig workers. Every staff member is a real employee with proper classification and legal protections.
Software + Human Coordination
TempGuru platform handles scheduling, time tracking, and billing. Plus a dedicated event coordinator managing vendor relationships, onsite support, and escalations.
Managed Partner Network
Pre-vetted agencies with clear SLAs and accountability—not a decentralized marketplace. You know who you're working with and how they'll perform.
Can you actually staff big events?
Yes. We staff events from 25 to 500+ headcount across multiple venues and cities. Here's how we prove it.
Human Event Coordinators
- End-to-end staffing support: We handle all event staffing needs—from planning to post-event debrief
- Named coordinator for your event: One point-of-contact from quote through onsite
- Pre-event coordination: Role planning, rate confirmation, compliance packet, call time + dress code setup
- Onsite support: Lead coordination, real-time adjustments, issue escalation
How We Fill Events
- Primary Agency: Dedicated partner for your event
- Backup Agencies: Auto-activated if primary resources fail
- Role-Based Sourcing: General labor, hospitality, supervisors, leads
Coverage Controls
- SLA-backed coverage: Confirmed staffing with escalation path (per agreement)
- No-show replacement process: Backup agencies available in most markets for critical roles
- Onsite check-in: Digital time capture + event coordinator accountability
How StaffED Compares (Buyer-Grade)
| Capability | StaffED | Traditional VMS | Gig Apps |
|---|---|---|---|
| COMPLIANCE & RISK | |||
| W-2 Employment | ✓ | Varies | ✗ |
| Workers' Compensation | ✓ | ✓ | ✗ |
| I-9 / E-Verify | ✓ | ✓ | ✗ |
| Background Checks | ✓ (Optional) | ✓ | Limited |
| W-2 / Payroll Handling | ✓ | ✓ | ✗ |
| OPERATIONS | |||
| No-Show Replacement SLA | ✓ | Varies | ✗ |
| Multi-Day Scheduling | ✓ | ✓ | Possible, fragmented |
| Check-In / Time Capture | ✓ | ✓ | Limited |
| Audit Trail & Timecard Export | ✓ | ✓ | Limited |
| Dedicated Event Coordinator | ✓ | ✗ | ✗ |
| Single POC for fulfillment + software | ✓ | ✗ | ✗ |
| Dispute Prevention Controls | ✓ | ✓ | ✗ |
| PROCUREMENT & SPEED | |||
| RFP Required | ✗ | ✓ | ✗ |
| Vendor Bidding Required | ✗ | ✓ | ✗ |
| Setup & Confirmation Timeline | 24-48 hours | 2-4 weeks | Same-day (unreliable) |
Note on gig apps: While gig apps may provide worker check-in, they typically lack supervisor-verified timecards, consolidated invoicing across vendors, contractual attendance accountability, and W-2 employment protections.
How It Works
Send Event Details
Provide venue, roles, headcount, shift schedule, and onsite contact.
We Confirm Coverage
24–48 hours in most markets. Named leads + backup agencies confirmed.
You Go Live
Real-time check-in, consolidated billing. Done.
What We Need From You
- Venue / Location
- Roles + Headcount
- Shift Schedule
- Badge / Access Rules
- Dress Code / Call Time
- Onsite Contact
Addressing Your Concerns
For VMS Buyers
- Start with one event / one venue / one city
- No long implementation or procurement delays
- No RFP or bidding workflow required
- Works alongside your current vendors
- Easy CSV import/export integration
For Gig App Users
- Book in 24–48 hours (most markets)
- W-2 employment = legal safety + reliability
- Named supervisors + SLAs (not marketplace chaos)
- Contractual attendance accountability
- Consistent bill rates (no surprise surge pricing)
Explore StaffED by Use Case
What You Receive
Dedicated Event Coordinator
Named point-of-contact from quote through post-event. Handles all staffing logistics, vendor management, and onsite coordination.
Pre-Event Staffing Plan
Confirmed roles, headcount, shifts, and named leads/supervisors tailored to your event requirements with rate card lock-in.
Compliance Package
Workers' comp documentation, I-9 verification, and background check results (as applicable). All staffing legally compliant.
Real-Time Visibility
Digital check-in, onsite time capture, and live adjustments. Your coordinator manages all real-time changes and escalations.
Audit Trail & Export
Complete timecard audit with per-worker breakdown, ready for your payroll or compliance reviews. One source of truth.
Consolidated Invoice
Single bill covering all staff, roles, and shifts—no per-worker micro-invoices. Clean reconciliation with your coordinator's help.