Pro runs the whole event operation — job orders by text, dispatch, geofence check-in at the venue, timesheets, same-night invoicing — with AI that recommends and coordinators who decide. Built by people who staff events.
Event staffing is not a clean workflow.
The order grows the week of. Someone no-shows an hour before doors. The client adds a VIP section by text and expects it handled.
Most staffing software was built for clean workflows — one hire, one desk, one polite timeline. Your business is forty crew at a convention center by six, badges on, before the client walks the floor. TempGuru was built inside that mess — by a founder who owned staffing agencies and answered those day-of texts herself.
And the mess has numbers: the average event worker cycles out in about ten weeks, and staffing turnover runs near 400% a year — you rebuild your crew list every quarter. Speed to fill isn't a nice-to-have here. It's the whole job.
Event staffing software manages last-minute job orders, shift scheduling and dispatch, check-in at the venue, timesheets, and client invoicing for event staffing agencies. TempGuru Pro is that system, with AI decision support, for $424/month.
Seven steps. One system.
Every temp job on earth moves through the same seven steps. Each one is a place your week goes to die when it lives in a different tool.
Order, fill, dispatch, clock-in, timesheet, invoice, pay. Run them in five tools and you become the integration — retyping, reconciling, apologizing. Run them in one and the data walks itself from the client's text to the paid invoice.
If a step lives in a spreadsheet, that step is where you'll lose Saturday.
Pro is not a feature list. It's your operation, running.
Guru is your client's entire interface, by text — they place orders, ask who's coming, change details, approve timesheets, and ask about invoices without ever logging into anything. The staff portal lets workers see open shifts and raise their hands — interest and availability flow in instead of being chased down. AI recommendations rank those hands by reliability and history; your coordinator approves every assignment. The mobile app clocks workers in with geofence and selfie verification. The Client Hub puts it all under your logo for clients who like dashboards — Guru covers the ones who don't. QuickBooks sync and e-signature close the books without a second job.
And because software alone never fixed an agency: Pro ships with an operator-written AI-for-staffing playbook and a cohort of agencies working the same problems.
What you're buying is a Saturday that runs itself.
From text to staffed.
A real order shape, on Pro: the client adds eight for Saturday's VIP section at 6:47 on a Tuesday night.
Guru confirms and files the order in a minute. The AI ranks fourteen available workers four minutes later. Your coordinator approves six from the couch — dinner isn't cold yet. Workers confirm in the app; the client watches the roster fill in their Hub. Twenty-four minutes, no phone tree, no spreadsheet.
Speed isn't a luxury in temp staffing. It's the product.
Fire the stack. Keep the work.
Event agencies don't lack software. They run five subscriptions stitched together with exports and prayer — and reconcile them Sunday night.
The service fee is simple: $10,000 in billed shifts = $250. It scales with revenue you invoiced, not seats you might use.
AI recommends. You decide.
Every AI feature in Pro is decision support, not automation. That's a design position, not a disclaimer.
The fill is two-sided. Workers raise their hands in the staff portal; the model ranks the hands it can defend — availability, reliability score, history on this kind of shift — and shows its reasoning. No worker is assigned by a machine. The report builder answers plain-English questions and hands you the chart; you decide what it means. That shape is why agencies trust it — and, increasingly, why regulators require exactly it.
And let's say it now: someday a recommended worker will no-show anyway. The model flags the risk before call time, your coordinator sees it early, and backfill is one tap. Judge the system on the season, not one at-bat.
Recommendations carry reasons. Decisions carry a name.
This is where shortcuts get expensive. Gig apps rent you 1099 crowds and leave the classification risk on your desk. We built for W-2 agencies on purpose.
Payroll handoff, workers' comp, and wage records that survive an audit.
A coordinator approves every AI-recommended assignment — the architecture NYC's AEDT rule and Colorado's AI law point at.
No setup fee. Migration included. Your data stays exportable. Annual or monthly billing.
Three plans. One is the answer for most.
Essentials, $254/mo + 2% — the full platform: scheduling, dispatch, timesheets, invoicing, base reporting. For agencies replacing the spreadsheet.
Pro, $424/mo + 2.5% — everything above, plus the parts that replace your stack: Guru (clients run orders, changes, timesheets, and invoices by text — no login), AI recommendations, geofence clock-in, your-brand Client Hub, AI reporting, QuickBooks, e-signature, the playbook and cohort, same-day support. Those are annual-billing rates — monthly billing is $299 (Essentials) and $499 (Pro).
Scale, from $999 — white-label on your domain, SSO, API, dedicated CSM.
Roster migration, client setup, rate configuration — every plan, no setup fee. Branches $99/mo. SMS metered honestly at $29–$79.
What Pro looks like by showtime.
Tuesday, the client adds a VIP section by text; Guru files it and the crew list updates by dinner. Thursday is load-in — geofence check-in at the dock means no paper sign-in sheet and no ghost on the clock. Friday, a lead flags low; the AI ranks three backups and you approve one in a tap. Saturday, doors open staffed; the client texts “who's on Gate C?” and Guru answers before you see it. Sunday, invoices go out same-day and QuickBooks agrees with itself.
You watched the event, not the spreadsheet. That's the product.
Your event. Our problem.
A demo takes thirty minutes. Bring a real event order — your roles, your call times, your chaos — and watch the clock yourself.
“Pro was built by someone who owned staffing agencies. This is the system we wish we'd had when we ran ours.”
Megan Hayward — Founder & CEO, TempGuru
The agencies already running on Pro.
“I've been staffing events for over thirty years, and I've never seen anything like Pro. The software just runs, start to finish. This industry has never had a tool like this.”
“I run a same-day labor company, not a tech company. Pro made AI something my front desk actually uses every morning. We're filling more orders, and we finally show up when people search for labor in Knoxville.”
“We're a specialty shop, so knowing the work and moving fast is the whole game. Pro put AI into our daily operations. My team runs the desk with it now, answers quicker, and we're getting found for the exact roles we staff.”
Plainly answered.
What is event staffing software?
Software that manages last-minute job orders, shift scheduling and dispatch, worker check-in at the venue, timesheets, and client invoicing for event staffing agencies. TempGuru adds SMS job orders through Guru, AI candidate ranking your coordinator approves, and geofence check-in.
What's the best app for event staffing agencies?
The one your clients and crew will actually use. For agencies, that means job orders by text (no client login), workers who raise their hands in-app, geofence check-in at the venue, and same-night invoicing — in one system. That's Pro at $424/month.
How do event staffing agencies handle no-shows?
Predict, then backfill. TempGuru scores worker reliability, flags risk before call time, and lets your coordinator approve a ranked backup in a tap. You don't discover the gap at doors — you close it Thursday.
Are event workers W-2 or 1099?
On TempGuru, W-2 — employed by the agency, with workers' comp and proper tax withholding. Gig apps rent you 1099 crowds and leave the misclassification risk on your desk. The Department of Labor has named event and hospitality staffing for enforcement.
Do my clients have to log into a portal?
No. Guru gives clients full access by text — placing orders, asking who's coming, changing call times, approving timesheets, and invoice questions. The Client Hub is there for clients who prefer a dashboard.
Does the AI auto-assign workers?
No. It recommends best-fit workers with reasoning; your coordinator approves every assignment. Decision support, not automation.
What does Pro replace?
A typical stitched stack of ATS/CRM, scheduling, time tracking, client portal, and e-signature — $1,685–$3,835/month — for $424/month plus 2.5% on billed shifts.
Is there a setup fee?
No. Roster migration, client setup, and rate configuration are included on every plan.
How much does event staffing software cost?
Standalone staffing platforms typically run $800–$2,500/month before add-ons. TempGuru is $254–$424/month plus a 2–2.5% service fee on billed shifts. Pricing is public — it's on this page.
