See where the worker record meets the order The scheduler fills each accepted order from worker records that already carry qualifications and history.
TempGuruApplicant Tracking
From applicant to assigned worker, on one record.
TempGuru's applicant tracking system keeps candidate and worker records, with qualifications, documents and work history beside the assignment decision instead of in a separate tool.
Quick answer
A staffing ATS is an applicant tracking system built for agencies that place people into shifts and assignments, not only into permanent jobs. It should keep each candidate's qualifications, documents and work history on the record the scheduler uses to assign them. TempGuru's ATS does that, with a CRM beside it for clients and deals, and it is included in the standard offer.
TempGuru
01 / 08 Definition
01DefinitionTempGuru field guide
What is a staffing ATS?
A staffing ATS tracks applicants from first contact until they become workers an agency can assign. For a temp or shift-based agency that is only half the job: the record has to keep working after the hire, because every new order asks who is qualified, available and documented for this shift.
A recruiting ATS built for permanent placement usually stops at the offer. A staffing ATS has to carry the person into scheduling, time and pay, or the agency ends up keeping a second list of who can actually work.
What to test
Follow one applicant from intake to a first assignment without leaving the record.
02The choiceTempGuru field guide
Do I need an ATS, a staffing agency CRM, or a staffing platform?
An ATS manages candidates, a CRM manages clients and deals, and a staffing platform runs the orders, schedules, time and invoices between them. An agency that fills shifts needs all three to share one record; buying them separately means reconciling three systems every week.
In TempGuru the candidate pipeline lands in the ATS and deals land in the CRM, and both sit inside the same platform that takes the job order, schedules the shift and builds the invoice.
What to test
Ask where a client, a candidate and an order each live, and how many logins that takes.
03SourcingTempGuru field guide
Where do candidates come from?
From the channels the agency already uses, sent to the agency's own website. An agency can link other sites so that candidates arrive directly at its website and in the ATS, and it can track how many candidates each source sends.
TempGuru does not post jobs to job boards. Where an agency advertises is its own choice; source tracking shows which of those channels actually produces applicants, so spending follows results instead of habit.
What to test
Ask for the candidate count by source for the last month.
04The recordTempGuru field guide
What should a staffing ATS keep on each worker?
Qualifications, documents and work history, kept where the assignment decision is made. A scheduler choosing a worker for a shift should see whether that person holds the required credential, has completed the required paperwork and has worked the role before, without opening another tool.
Requirements differ by client, venue, role and jurisdiction. The agency decides which qualifications and documents an assignment needs; the ATS keeps the evidence on the record.
What to test
Pick a role with a credential requirement and check where the scheduler sees it.
05OnboardingTempGuru field guide
How do onboarding forms like I-9 and E-Verify work?
Onboarding forms, including Form I-9 and E-Verify, are part of the worker record. Workers complete and sign documents through the worker portal, and the signed record stays attached to the person the agency assigns.
Form I-9 and E-Verify are United States employment-verification requirements. Agencies hiring in Canada follow the applicable Canadian employment and payroll rules. Which forms an agency collects for each jurisdiction remains the agency's own compliance decision.
What to test
Send one onboarding packet to a test worker and find the signed copy afterwards.
06The handoffTempGuru field guide
How does the ATS connect to job orders and scheduling?
The worker record and the job order meet at the assignment. When a client order arrives, by text through Guru or through the client hub, the scheduler fills it from worker records that already carry qualifications and history.
When a worker cancels, backup outreach contacts other workers for the open shift. Approved time then flows to the payroll handoff from the same record.
What to test
Cancel one assigned worker during the demo and watch how the replacement is found.
07AITempGuru field guide
Where does AI fit in a staffing ATS?
In TempGuru, AI works mainly through Guru, the text assistant clients and workers already use. Guru accepts orders on a client's behalf, sends smart reminders, texts staff and runs the backup flow when a worker cancels. It does not rank candidates; the agency's own team decides who works and sets the backup order.
Before relying on any AI feature, an agency should know what it does, what data it uses and how it is reviewed. The AI evaluation guide covers the questions to ask any vendor, including TempGuru.
What to test
Ask the vendor to show which steps its AI performs and which a person decides.
08The demoTempGuru field guide
What should an agency test in an ATS demo?
Test the record under pressure, not the search box. Import a sample of your own candidate records, then run a role with a credential requirement, a worker whose document needs renewing and an order that has to be filled by tomorrow.
Agencies can import candidate records from another system, so ask how duplicates are handled and what an export contains. Single sign-on, a public API and webhooks are not currently live. The current written proposal and signed agreement control configuration, integrations, limits and scope; current pricing is in the pricing guide.
What to test
Import ten of your own candidate records and assign one of them.
FAQPlain answersTempGuru field guide
What do agencies ask about a staffing ATS?
Is TempGuru an ATS?
Yes. TempGuru includes an applicant tracking system that keeps candidate and worker records, with a CRM beside it, inside the same platform that runs job orders, scheduling, time capture, payroll and invoicing.
Does TempGuru include a staffing CRM?
Yes. The CRM keeps client records and deals with record mapping, while the ATS keeps candidates and workers. Both share the platform's job orders and billing, so a client and the workers on its orders never live in separate systems.
Is the ATS included in the standard price?
Yes. The applicant tracking system and the CRM are included in the standard offer, which is $499 per month plus a graduated 1.5% platform fee on invoices processed through the platform.
Source: TempGuru pricing
Can we import candidate records from another ATS?
Yes. Agencies can import candidate records from another system. Run a sample import during the demonstration and confirm the scope of the full migration in the current written proposal.
Does TempGuru post jobs to job boards?
No. Agencies link the sites and channels they already use so candidates arrive directly at the agency's website, and source tracking shows how many candidates each source sends.
Can Canadian staffing agencies use TempGuru's ATS?
Yes. Partner and non-partner staffing agencies in the United States and Canada can buy TempGuru software across all staffing types. Form I-9 and E-Verify apply to United States hiring only.
ContinueKeep readingNext steps
Where should an ATS buyer go next?
Review the pricing guide and the job order workflow, then run one real candidate from intake to a first assignment before the demo ends. Bring a role with a credential requirement so the test is concrete.
Applicant tracking · For staffing agencies
What should a staffing ATS keep on each worker?
A staffing ATS should keep each worker's qualifications, onboarding documents and work history on the record the scheduler uses to fill an order, so the assignment decision never depends on a second list. Test it by importing your own candidate records, tracking where applicants come from, and filling one real order from the result.
Compare the client, worker, order, time, payroll, and billing records your agency needs to manage. TempGuru software is available to partner and non-partner staffing agencies in the United States and Canada.
Continue the agency workflow review
Follow the assigned worker into payroll Approved time on the assignment feeds the pay run from the same worker record.
Compare software pricing and scope The ATS and CRM are included in the standard offer; price the same scope in every proposal.
Review what TempGuru's AI does and does not do Guru's AI handles order intake, smart reminders, staff texts and the backup flow; the agency's team decides who works.
Bring one real workflow, its exceptions, and the evidence your team needs to retain.