Start from the order the time belongs to Every punch is attached to an order, a client, a location, and a shift before payroll sees it.
TempGuruPayroll Handoff
Payroll-ready time records for staffing agencies.
TempGuru captures worker time, routes client approval by text, keeps every correction on the record, and hands payroll a basis it can trust.
Quick answer
Payroll software for a staffing agency splits into two jobs: running payroll, and producing the approved time records payroll runs on. TempGuru does the second job. It captures time against the order, routes client approval by text, keeps corrections and notes on the record, and hands the approved result to the agency's payroll process and accounting integrations.
TempGuru
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01Two jobsTempGuru field guide
What does payroll software mean for a staffing agency?
The phrase covers two different products, and buyers lose weeks when a vendor blurs them. One product calculates and pays wages. The other produces the approved, corrected, exportable time records the payroll run depends on. TempGuru is the second product.
Most payroll disputes in staffing are not calculation problems. They are evidence problems: a missed punch nobody caught, a correction nobody recorded, an approval nobody can produce. Fixing the record before it reaches payroll is where the hours go, and that is the part the platform owns.
What to test
Decide which product you are buying before comparing vendors that do different jobs.
02CaptureTempGuru field guide
How does worker time get captured?
Workers record time against their assignment, so every punch is already attached to the order, the client, the location, and the shift. There is no end-of-week matching exercise between a timesheet pile and a schedule.
The worker portal gives each person visibility into their own assignments and recorded time. When a worker questions a shift, the agency and the worker are looking at the same record instead of two versions of it.
What to test
Every punch lands on the order it belongs to, not in a weekly matching pile.
03Client approvalTempGuru field guide
How do clients approve timesheets?
A client can approve a timesheet by text. The approval request goes to the client contact on the order, the response is recorded, and the approved record carries who approved it and when.
A buyer should test the edges of this workflow during the demonstration: a late approval, a rejected entry, a client contact who changed mid-engagement, and a shift the client disputes. The value is not the convenience of the text message. It is the approval evidence attached to the record.
What to test
Test a late approval and a rejected entry before trusting the workflow.
04CorrectionsTempGuru field guide
How are corrections and disputes recorded?
Edited time keeps its history. A corrected punch shows the original value, the change, the person who made it, and the note that explains it. A rejected entry routes back for resolution instead of disappearing.
That history is what the agency stands on when a worker disputes hours or a client disputes a bill weeks later. Follow one corrected timesheet all the way through during the demo and inspect what the record shows at each step.
What to test
A corrected punch keeps the original value, the change, the person, and the note.
05The handoffTempGuru field guide
What reaches the payroll handoff?
Payroll receives approved time: reviewed by the agency, approved by the client where the workflow requires it, with corrections resolved and recorded. Exports and accounting integrations carry the approved basis into the agency's own payroll process and accounting setup.
Confirm the handoff details against your actual configuration: the fields, the mapping, the frequency, duplicate prevention, and the reconciliation process. An integration moves data. It does not replace the agency's payroll decisions.
What to test
Hand the export to whoever runs payroll today and ask what is missing.
06ResponsibilityTempGuru field guide
Who remains responsible for payroll and employment decisions?
The agency does. TempGuru does not calculate wages, withhold taxes, file returns, or decide how a worker is classified. Those decisions belong to the agency, its payroll process, and its qualified advisers, and no software purchase changes that.
A vendor who implies otherwise is selling past the product. The honest boundary is the useful one: the platform makes the time basis accurate and defensible, and the agency's payroll process acts on it.
What to test
Software prepares the basis; the agency and its payroll provider own the run.
07Failure casesTempGuru field guide
What should an agency test before trusting the handoff?
Run the failure cases with your own rules in hand. The demonstration should show where each case lands in the record and what payroll would have received if nobody had caught it.
Then test the export itself: pull the approved records for one week, hand them to the person who runs payroll today, and ask whether anything is missing. That one exercise answers more than a feature list.
- A missed punch discovered two days after the shift.
- Overtime under the agency's own policies and the client's order terms. Source: U.S. Department of Labor state resources
- Two approvers who disagree about the same timesheet.
- A worker who disputes corrected hours after payday.
What to test
Run the failure cases with the agency's own policies in hand.
08One basisTempGuru field guide
How does approved time connect to invoicing?
The same approved time that feeds the payroll handoff is the billing basis for the client invoice, carried through the job order record into the invoicing workflow. One basis, two outputs.
That single-basis design is the quiet answer to margin leaks: when the paid hours and the billed hours come from the same approved record, the gap between them is a decision the agency made, not an accident nobody noticed.
What to test
Paid hours and billed hours should only ever differ on purpose.
FAQPlain answersTempGuru field guide
What do agencies ask about the payroll handoff?
Does TempGuru run payroll?
No. TempGuru produces the approved time records payroll runs on: capture, client approval by text, corrections with history, and exports. The agency's own payroll process and provider calculate and pay wages.
Can clients really approve timesheets by text?
Yes. The approval request goes to the client contact on the order, the response is recorded, and the approved record keeps who approved it and when. Test late approvals and rejections during the demo.
How does the platform handle overtime rules?
The agency applies its own policies and the order's written terms. The platform records the time, the corrections, and the approvals so the basis for any premium is visible and defensible.
Which payroll and accounting integrations are available?
Invoice and accounting integrations are live; confirm the specific mapping for your setup in a demonstration. Single sign-on, a public API, and webhooks are not currently live.
What can be exported if the agency leaves?
Exports of the agency's records are part of the evaluation. Confirm the export scope, format, and process in the current written proposal before purchase, and test a real export during the review.
ContinueKeep readingNext steps
Where should a payroll buyer go next?
Confirm the commercial terms, then follow one corrected timesheet from capture to export before deciding.
Payroll-ready records · For staffing agencies
What should staffing payroll software hand to the payroll run?
Hand payroll an approved basis: time captured against the order, client approval recorded with who and when, corrections kept with their history and notes, disputes resolved on the record, and exports mapped to the agency's own payroll process and accounting setup. The agency and its payroll provider keep every wage, tax, and classification decision.
Compare the client, worker, order, time, payroll, and billing records your agency needs to manage. TempGuru software is available to partner and non-partner staffing agencies in the United States and Canada.
Continue the agency workflow review
Compare the billing side of the same record Paid hours and billed hours read from one approved basis, so the margin gap is a decision, not an accident.
Review the temporary assignment record Test client intake, worker acceptance, assignment changes, approved time, payroll inputs, and closeout.
Bring one real workflow, its exceptions, and the evidence your team needs to retain.