Start from the order the time belongs to Every punch is attached to an order, a client, a location, and a shift before the pay run reads it.
TempGuruPayroll
Payroll for staffing agencies, included in TempGuru Pro.
TempGuru captures worker time, routes client approval by text, keeps every correction on the record, and runs payroll on the approved result.
Quick answer
Payroll software for a staffing agency has two jobs: producing the approved time records a pay run depends on, and running payroll on them. TempGuru Pro does both. It captures time against the order, routes client approval by text, keeps corrections and notes on the record, and runs payroll on that approved result, with exports and QuickBooks carrying the figures into the agency's books.
TempGuru
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01Two jobsTempGuru field guide
What does payroll software mean for a staffing agency?
The phrase covers two different products, and buyers lose weeks when a vendor blurs them. One produces the approved, corrected, exportable time records a pay run depends on. The other calculates and pays wages from them. TempGuru Pro includes both, on one record.
Most payroll disputes in staffing are not calculation problems. They are evidence problems: a missed punch nobody caught, a correction nobody recorded, an approval nobody can produce. When the pay run reads the same record the client approved, the dispute is settled by the record instead of by memory.
What to test
Ask every vendor whether it runs payroll or only prepares a file for someone who does.
02CaptureTempGuru field guide
How does worker time get captured?
Workers record time against their assignment, so every punch is already attached to the order, the client, the location, and the shift. There is no end-of-week matching exercise between a timesheet pile and a schedule.
The worker portal gives each person visibility into their own assignments and recorded time. When a worker questions a shift, the agency and the worker are looking at the same record instead of two versions of it.
What to test
Every punch lands on the order it belongs to, not in a weekly matching pile.
03Client approvalTempGuru field guide
How do clients approve timesheets?
A client can approve a timesheet by text. The approval request goes to the client contact on the order, the response is recorded, and the approved record carries who approved it and when.
A buyer should test the edges of this workflow during the demonstration: a late approval, a rejected entry, a client contact who changed mid-engagement, and a shift the client disputes. The value is not the convenience of the text message. It is the approval evidence attached to the record.
What to test
Test a late approval and a rejected entry before trusting the workflow.
04CorrectionsTempGuru field guide
How are corrections and disputes recorded?
Edited time keeps its history. A corrected punch shows the original value, the change, the person who made it, and the note that explains it. A rejected entry routes back for resolution instead of disappearing.
That history is what the agency stands on when a worker disputes hours or a client disputes a bill weeks later. Follow one corrected timesheet all the way through during the demo and inspect what the record shows at each step.
What to test
A corrected punch keeps the original value, the change, the person, and the note.
05The pay runTempGuru field guide
What does the pay run read?
The pay run reads approved time: reviewed by the agency, approved by the client where the workflow requires it, with corrections resolved and recorded. Nothing is re-keyed between the timesheet and the pay run, and staff see their shifts, hours, and pay in the staff portal.
Confirm the pay run against your actual configuration during the demonstration: pay schedules, pay rules, the states you pay in, and how the figures carry into QuickBooks for the books. The written proposal states the scope that applies to your agency.
What to test
Follow one approved week into the pay run and check that nothing was re-keyed.
06ResponsibilityTempGuru field guide
Who remains responsible for employment decisions?
The agency does. Running payroll in TempGuru Pro does not change who the employer is. The agency decides how each worker is classified, what its pay policies are, and which order terms apply, and it keeps its qualified advisers for the questions software cannot answer.
That boundary is the useful one: the platform records the time, the approvals, and the corrections, runs payroll on what the agency approved, and keeps the history. The agency sets the rules the run follows.
What to test
The software runs payroll on the record; the agency sets the rules it follows.
07Failure casesTempGuru field guide
What should an agency test before trusting the pay run?
Run the failure cases with your own rules in hand. The demonstration should show where each case lands in the record and what the pay run would have paid if nobody had caught it.
Then test a real week: pull the approved records, run them through payroll in the demonstration, and compare the result with what the agency paid for the same week. That one exercise answers more than a feature list.
- A missed punch discovered two days after the shift.
- Overtime under the agency's own policies and the client's order terms. Source: U.S. Department of Labor state resources
- Two approvers who disagree about the same timesheet.
- A worker who disputes corrected hours after payday.
What to test
Run the failure cases with the agency's own policies in hand.
08One basisTempGuru field guide
How does approved time connect to invoicing?
The same approved time that the pay run reads is the billing basis for the client invoice, carried through the job order record into the invoicing workflow. One basis, two outputs.
That single-basis design is the quiet answer to margin leaks: when the paid hours and the billed hours come from the same approved record, the gap between them is a decision the agency made, not an accident nobody noticed.
What to test
Paid hours and billed hours should only ever differ on purpose.
FAQPlain answersTempGuru field guide
What do agencies ask about payroll in TempGuru?
Does TempGuru run payroll?
Yes. Payroll is included in TempGuru Pro and runs on the approved time record: capture against the order, client approval by text, and corrections with history. Confirm pay schedules, tax and filing scope, and the states you pay in during the demonstration and in the written proposal.
Can clients really approve timesheets by text?
Yes. The approval request goes to the client contact on the order, the response is recorded, and the approved record keeps who approved it and when. Test late approvals and rejections during the demo.
How does the platform handle overtime rules?
The agency applies its own policies and the order's written terms. The platform records the time, the corrections, and the approvals so the basis for any premium is visible and defensible.
Which accounting and payment integrations are available?
Payroll runs inside TempGuru Pro. Stripe for online invoice payment and QuickBooks for the books are live; confirm the specific mapping for your setup in a demonstration. Single sign-on, a public API, and webhooks are not currently live.
What can be exported if the agency leaves?
Exports of the agency's records are part of the evaluation. Confirm the export scope, format, and process in the current written proposal before purchase, and test a real export during the review.
ContinueKeep readingNext steps
Where should a payroll buyer go next?
Confirm the commercial terms, then follow one corrected timesheet from capture to the pay run before deciding.
Payroll in TempGuru Pro · For staffing agencies
What should staffing agency payroll software run payroll from?
Run payroll from an approved basis: time captured against the order, client approval recorded with who and when, corrections kept with their history and notes, and disputes resolved on the record. Payroll is included in TempGuru Pro and reads that record directly, with exports and QuickBooks carrying the figures into the books. The agency keeps every classification, pay-policy, and order-term decision.
Compare the client, worker, order, time, payroll, and billing records your agency needs to manage. TempGuru software is available to partner and non-partner staffing agencies in the United States and Canada.
Continue the agency workflow review
Compare the billing side of the same record Paid hours and billed hours read from one approved basis, so the margin gap is a decision, not an accident.
Review the temporary assignment record Test client intake, worker acceptance, assignment changes, approved time, payroll inputs, and closeout.
Bring one real workflow, its exceptions, and the evidence your team needs to retain.