Trade Expo Staffing in San Francisco
Event-specific operating notes
Employment: For US orders, the assigned local partner agency employs and pays the workers as W-2 employees and carries the insurance covering its workers.
San Francisco decision: attach the city wage floor to the actual call
A trade-expo order at Moscone should state that the work occurs inside San Francisco, list the current city wage floor used by the employing agency, and separate that input from California's statewide minimum. The city ordinance applies based on work performed in the city, so a crew shifted to a warehouse or hotel outside the boundary needs a new location and rate check instead of an assumed carryover. Pair the pay record with the actual hall, dock window, role, shift span, and approved premium. This also keeps a long load-in from being priced as though only public show hours matter. Badge desks, booth hosts, and approved material support should each close their time and equipment at the Moscone building where the assignment occurred.
Source: sf.gov
How should a Moscone trade expo plan around uneven dock access?
Build calls by building, hall, and approved dock rather than by the Moscone campus address. Moscone's hall inventory shows more than 790,000 square feet across three buildings, while some halls have several docks and others have none. Schedule exhibitor check-in, booth hosts, runners, and public opening separately from freight. A host should never be sent to solve material movement because one hall's delivery route is constrained.
Source: moscone.com
What wage date should a San Francisco expo quote record?
Record the worksite and whether the shift falls before or after July 1, 2026. San Francisco's minimum becomes $19.61 per hour on that date and covers temporary or part-time employees who meet the city's two-hour weekly threshold. A multi-day expo straddling the change needs daily dates, hours, and roles preserved for the employing agency. Do not apply the statewide floor to work performed inside the city.
Source: sf.gov
How should an early Moscone load-in close out under California overtime rules?
Send actual daily time to the employing agency, including the required briefing, dock wait, approved work, breaks, and release. California overtime begins after eight hours in a workday, with double time after twelve and additional treatment for a seventh consecutive day. A 5 a.m. call can cross the daily threshold by early afternoon. Keep freight delays and exhibitor requests documented so hours are not hidden inside a generic show-floor note.
Source: dir.ca.gov